How QuickBooks Works with Orders, Web Payments and Web Sales
The way orders are handled in Liberty REACT has changed from previous versions of Liberty. This article explains how payments and sales are recorded at each stage of an order, and how that reflects in QuickBooks.
When the Shopify order is pulled down from shopify / Manual order receives payment
When an order gets pulled down from Shopify or is manually created, the payment gets recorded the day it comes in, but no inventory sale is recorded.
When exported to Quickbooks this shows as a web sale going into web payment.
Web payment effectively becomes a placeholder for the money until the sale is completed.
When the Shopify order or manual order is completed
Upon completing the order, the inventory sale is recorded. Its payment however, is removed from the total because the payment was applied the day the order was pulled down.
In Quickbooks when the order is completed, the web payment GL account gets debited and then the sales GL account is credited, along with any other account like delivery.
This is effectively moving the money from the web payment placeholder account into sales.
