Reconcile Zero Account Balances

The Reconcile Zero Account Balances feature is useful if you have multiple accounts with a zero balance, but still have open transactions not assigned to a payout and want to close out those transactions.

1. To access the Reconcile Zero Account Balances utility, in Liberty go to Activities > Accounting > Reconcile Zero Balances.
   
2. Then, the Reconcile Zero Account Balances utility will appear. Any accounts that have a zero account balance but still have open transactions not associated with a payout will be listed in the main portion of the window, providing various details about the accounts and balances.
   • Account : The account’s number
   • First/Last Name : The first/last name on the account
   • Item Count : The number of zero balance, open item transactions on the listed account
   • Item Total : The total amount of the items contributing to the account’s zero balance
   • Deductions : The total deductions contributing to the account’s zero balance
   • Balance : Balance on account, will always show zero for listed accounts.
     
3. Along the top of the window there are a few extra functions as well:
   • Back : Returns to the Inventory Module
   • Remove Selected : Removed the selected account from the list, and therefore not reconcile the zero balance when the process is completed
   • Print : Prints a report with the shown information for the listed accounts
     
4. Once you have confirmed the accounts you are reconciling, click OK.
   
5. A dialog confirming you have reconciled the previous accounts will appear. Then click OK.
   

Click the following link to move to the next article in this section:
Payment Advance

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