http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/ 2026-06-19T04:30:58+00:00 http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/ http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/lib/exe/fetch.php?media=wiki:dokuwiki.svg text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:amountpayable&rev=1781818511&do=diff Determine Amount Payable to an Account Holder There are several methods for determining how much an Account Holder is owed. The easiest is to look at the bottom of the Transaction window. To Determine The Amount Due An Account Holder * In Liberty Inventory, text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:assessingfeestoaccts&rev=1781818511&do=diff Assessing Fees to Accounts and Items Accounts may be assessed a fee for various reasons. Sometimes the fees are one-time charges, other times they are charged on a regular basis. Examples of one time fees include: * Consignment Fee (a fee charged each time a consignment is brought in). text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:changepaymentacct&rev=1781818511&do=diff Change Payment Account for Multiple Accounts Inventory Module > Activities > Accounting > Change Payment Accounts Each account has a default Payment Account. If a change in banks is made, a new Payment Account is set up. This will necessitate changing the default text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:checkfeesetup&rev=1781818511&do=diff How to setup check fees Check fees are now known as payout fees. Where To Set Payout Fee This is the normal text style * Setup > Maintain > Payment Accounts [image2.png] * Select the payment account you want to add the payout fee to. * Now click on ‘Edit’. text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:checkoffsets&rev=1781818511&do=diff How To Set A Check Address Offset By setting the check address offset, you can adjust where the address prints on checks, so that it will align with the address window on an envelope. Setting The Check Address Offset * First click on Setup then text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:clearchecks&rev=1781818511&do=diff Clear Checks Inventory Module > Activities > Accounting > Clear Checks Clearing checks is the process of marking check to an account holder as having cleared the bank. It is not necessary to clear Cash payouts as they do not pass through the bank and thus do not appear on your bank statement. text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:combinereconciletrans&rev=1781818511&do=diff Combine/Reconcile open Transactions In some situations an account may have a very large number of open Transactions listed; sometimes too large and/or too complicated to view easily. Use the Reconcile Transactions routine to combine multiple open transactions into one transaction. text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:creditdebitaccounts&rev=1781818511&do=diff Credit/Debit a Client Account If the need arises to add or deduct money from a client account this can be done from the account Transaction tab. There are two kinds of money within the Liberty program that you can work with: Payable and Non-Payable text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:expirepostedpayment&rev=1781818511&do=diff How to Expire a Posted Payment The Expired payout status is intended to be used for a check payout that has been issued, but was never deposited or cashed by the consignor and is no longer eligible to be deposited or cashed. Marking a check payout as Expired is not the same thing as deleting a payout - in fact, if the intent is to re-issue the payout, then the original payout must be deleted at some point. text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:newtopic56&rev=1781818511&do=diff Videos Topics * How To Process A Payout For An Individual Account * How To Process Payouts in Mass Next Article In Section Click the following link to move to the next article in this section: How To Process A Payout For An Individual Account text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:paymentadvance&rev=1781818511&do=diff Payment Advance Liberty allows you to enter a payment advance if you want to provide a consignor with a portion of what they are owed, even if they are not yet owed a payment. For example, a payment advance could be entered for a consignor who needs cash before they are due a payment. So if a consignor is owed money at the end of the month but needs funds before then, you would be able to give them an advance. text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:paymultipleaccounts&rev=1781818511&do=diff Pay Multiple Accounts Simultaneously Here is the video that covers this content: How To Process Payouts in Mass The Accounts Payments routine lets you print payouts for virtually any group of accounts, and can be used to print either a batch of checks or cash statements. Since batch statements are rarely done the routine is called text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:payoneaccount&rev=1781818511&do=diff Pay One Account at a Time Use this procedure to pay just one account holder. Once the payout has been posted, inventory items are updated in the Transaction History and the payouts are recorded in the account's Payout History. Note: Items designated as consigned are payable only after they are sold. Items designated as purchased outright are payable immediately. text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:payouthistorydash&rev=1781818511&do=diff Payout History Dashboard Allows for management of in-progress payouts as well as overviewing completed payouts. Note: This feature can only be accessed by an Administrator Account. [image12.png] How To Access Activities > Account > Payout History [image2.png] Color Coding Meaning text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:payoutsoverview&rev=1781818511&do=diff Payouts Overview Use Liberty to calculate and perform all payouts for: * Clients and Store Accounts with items on Consignment (clients are paid for consigned items only after an item sells). * Clients and Store Accounts from whom items are Purchased text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:printingcashpayout&rev=1781818511&do=diff Printing Cash Payout Statements Always print a Statement when paying with cash. Statements require a dated signature from the Account Holder. Keep all statements on file as proof Account Holders were actually paid. This is necessary for both Customer Service and Tax Audit reasons. text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:reconcileoldtransbalances&rev=1781818511&do=diff Account Reconciliation / Reconcile Old Money Transaction Balances One of the more powerful features added to Liberty 4 Consignment is the Reconcile Account Balances routine. This feature is continued in Liberty REACT and adds a way to handle old balances. Old balances picked up by this text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:reconcilezeroaccts&rev=1781818511&do=diff Reconcile Zero Account Balances The Reconcile Zero Account Balances feature is useful if you have multiple accounts with a zero balance, but still have open transactions not assigned to a payout and want to close out those transactions. Using the Reconciling Zero Account Balances Utility text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:reversepostedpayment&rev=1781818511&do=diff Reverse a Posted Payment Inventory Module > Account > Payouts Payouts may not be deleted, however, they can be reversed. When a payout is reversed, nothing happens to the original payout record, and a new record showing the reversal appears in the text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:use_company_name_on_payouts&rev=1781818511&do=diff Use Company Name on Payouts This is a new feature in 6.4a — you can now have the company name of a client show up on a check instead of their legal name. This can be enabled per client. How To Enable This Feature * Click on Account List * Open up an text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:viewpayouthistory&rev=1781818511&do=diff View Payout History All transactions related to account payouts, include check, cash and reversed payouts, are recorded in each account's Payout History. View the Payout History to see a record of all account payouts. You can also generate various reports comprised of information contained in the Payout History. text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:viewtranshistory&rev=1781818511&do=diff View Transaction History All transactions, including item sales and returns, deductions such as check fees, credits, etc. are recorded in each accounts’ Transaction History. Note: There is a Refresh button near the top of the screen. It is sometimes necessary to select Refresh to update the text/html 2026-06-18T21:35:11+00:00 Anonymous (anonymous@undisclosed.example.com) http://he-4b30ddbe95e24e2195609483dad8abbc.ecs.us-east-1.on.aws/doku.php?id=payingclients:voidunpostedpayment&rev=1781818511&do=diff Void an Unposted Payment Void Payments is used to cancel checks after they have been printed (using the Account Payments routine), but before they have has been posted. This is useful when a batch of checks has been printed, and some portion of the checks were printed in error. Rather than restore from backup and reprint the entire payout, using the Void Payments routine lets you select and remove just those checks that need to be removed.