Table of Contents

Credit/Debit a Client Account

If the need arises to add or deduct money from a client account this can be done from the account Transaction tab.

There are two kinds of money within the Liberty program that you can work with: Payable and Non-Payable (these types are explained as follows).

Payable money - These are funds that will come out on a client payout (consignor check) or pay advance. This money can be cashed out and used for whatever the client desires.

Non-Payable money - These funds will not come out on any type of payment to the client. These funds can only be used in the Point of Sale to purchase items and/ or pay fees. They are more of a true store credit only money.

Note: On the bottom of the Transaction Tab Liberty keeps track of both types of monies {see below}. Total Owed shows all monies owed to a client both Payable and Non-Payable. Total Payable only shows monies that are payable and can be included in a payout/pay advance. Below you will see that total owed shows $20 and total payable show $10. By seeing this you can see the total available balance in store credit that can be used in POS is $20. $10 payable money and $10 non-payable.)

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  1. In Liberty Inventory, Lookup the account.
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  2. Select the Transactions tab.
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  3. On the Transactions tab you will see both the Add Money and Deduct Money buttons on the top menu.
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  4. Select the action you wish to perform by clicking either the Add Money or Deduct Money icon. The following window will appear.
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  1. In the Transaction Type drop-down menu select the transaction you wish to preform.
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  2. Different transaction types are required to affect payable or non-payable money. By default only Payable Transaction Types will appear in the Add/Deduct options. To affect Non-Payable Money, please see Set Up Transaction Types.
  3. In the Description field you can type in the reason for the credit/debit.
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  4. In the Amount field you can enter the dollar amount of the transaction.
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  5. Click the OK button to perform the action. Click Cancel to close without performing the transaction.
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  6. The transaction will then appear in the account's Transactions tab as shown below.
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Click the following link to move to the next article in this section:
Combine/Reconcile open Transactions

Credit/Debit a Client Account Determine Amount Payable to an Account Holder Assessing Fees to Accounts and Items Change Payment Account for Multiple Accounts How to setup check fees How To Set A Check Address Offset Clear Checks Combine/Reconcile open Transactions How to Expire a Posted Payment Payment Advance