====== Printing Cash Payout Statements ======

~~CONTEXTID:258~~

~~OLDHREF:printingcashpayout.html~~

**Always** print a Statement when paying with cash. Statements require a dated signature from the Account Holder. Keep all statements on file as proof Account Holders were actually paid. This is necessary for both Customer Service and Tax Audit reasons.

How to print a **Cash** Payout Statement

  - Lookup an [[tutorial:accountmanagement:lookingupaccount|account]] in Liberty. \\ {{libertyreact:lib:newitem4158.png|NewItem4158.png}}
  - Once the account is open, select the **Pay Client** button on the left. \\ {{libertyreact:lib:newitem4157.png|NewItem4157.png}} \\ The **Prepare Payout** dialog box will open. \\ {{libertyreact:lib:newitem4156.png|NewItem4156.png}}
  - For the payment account field, click the drop down and choose **Cash**. \\ {{libertyreact:lib:newitem4155.png|NewItem4155.png}}
  - Enter in the remaining criteria for this payout and then select the **OK** button at the bottom. \\ {{libertyreact:lib:newitem4154.png|NewItem4154.png}} \\ The **Post Payout** dialog box will open. \\ {{libertyreact:lib:newitem4153.png|NewItem4153.png}}
  - If you are taking the money for the cash payment from the cash drawer, make sure the Deduct From **Cash** Drawer checkbox is checked off. \\ {{libertyreact:lib:newitem4152.png|NewItem4152.png}}
  - Verify the payout number is correct. For cash payouts this is usually not an issue. \\ {{libertyreact:lib:newitem4151.png|NewItem4151.png}}
  - Make sure the **Post Payout** Without Printing checkbox is **unchecked**. \\ {{libertyreact:lib:newitem4150.png|NewItem4150.png}}
  - Select the printer the payout statement will print to. \\ {{libertyreact:lib:newitem4149.png|NewItem4149.png}}
  - Select the **OK** button when done. \\ {{libertyreact:lib:newitem4148.png|NewItem4148.png}} \\ A confirmation for printing will open. \\ {{libertyreact:lib:newitem4147.png|NewItem4147.png}}
  - If the payout printed ok, select the **OK** button, otherwise press the **Cancel** button and redo steps 1-9. \\ {{libertyreact:lib:newitem4146.png|NewItem4146.png}}

===== Reprinting the Payout Statement From the Reports Module =====

  - Open the [[reports:createareport|Reports Module]]. \\ {{libertyreact:lib:newitem4145.png|NewItem4145.png}} \\ The Reports Module will open. \\ {{libertyreact:lib:newitem4144.png|NewItem4144.png}}
  - Select **Payouts & Transaction**. \\ {{libertyreact:lib:newitem4143.png|NewItem4143.png}}
  - Under Payouts & Transactions select **Check/Payout Detail**. \\ {{libertyreact:lib:newitem4142.png|NewItem4142.png}}
  - Enter in the criteria for the payouts needed. \\ {{libertyreact:lib:newitem4141.png|NewItem4141.png}}
  - Select the **Preview** button if you want to preview it first, or select **Print** button to send it directly to the printer. \\ {{libertyreact:lib:newitem4140.png|NewItem4140.png}}

===== If You Preview The Report =====

  - After the **Preview** has opened, select the **Print** Icon at the top. \\ {{libertyreact:lib:newitem4139.png|NewItem4139.png}} \\ The **Print** dialog box will open. \\ {{libertyreact:lib:newitem4138.png|NewItem4138.png}}
  - Select the print options then select the **OK** button. \\ {{libertyreact:lib:newitem4137.png|NewItem4137.png}}
==== Next Article In Section ====

Click the following link to move to the next article in this section: \\ [[:payingclients:changepaymentacct|Change Payment Account for Multiple Accounts]]

==== Related Topics ====

[[payingclients:printingcashpayout]]
[[payingclients:payoneaccount]]
[[payingclients:paymultipleaccounts]]
[[reports:payoutreports:checkpayoutdetail]]
[[reports:payoutreports:checkpayoutextended]]
[[payingclients:amountpayable]]
[[payingclients:assessingfeestoaccts]]
[[payingclients:changepaymentacct]]
[[payingclients:checkfeesetup]]
[[payingclients:checkoffsets]]
[[payingclients:clearchecks]]