====== Trade Item Entry Process ======

~~CONTEXTID:580~~

~~OLDHREF:tradeprocess.html~~

If a consignor brings a new item that is not part of their current inventory and they want to **trade** or take cash for the item, this article explains how to do so.

Prior to creating an Item For Trade, if you are planning to give a bonus when a consignor decides to trade, then you will need to setup the **Differential Percentage for Trade Items**. You can skip the Setting Up Differential Percentage For Trade Items step if you are not giving any bonus for item trade. See [[https://help.resaleworld.com/lib5help/tradeitemsoverview.html|Trade Items Overview]] for more information about Differential Percentage for Trade Items.

===== Setting Up Differential Percentage For Trade Items =====

  - In **Liberty**, click on **Setup** > **Options** > **Item Entry Options**. \\ {{inventorymanagement1:tradeitems:tradeprocess_image28.png|image28.png}} \\ Login if required. \\ {{inventorymanagement1:tradeitems:tradeprocess_image35.png|image35.png}} \\ The Maintain **Options** dialog box will open. \\ {{inventorymanagement1:tradeitems:tradeprocess_image31.jpg|image31.jpg}}
  - **Select** the **Item Entry Options**. \\ {{inventorymanagement1:tradeitems:tradeprocess_image36.jpg|image36.jpg}}
  - Under **Differential Percentage for Trade Items** text box, you can specify the additional percentage a consignor can receive as **store credit** for accepting a **trade**. \\ {{inventorymanagement1:tradeitems:tradeprocess_image32.jpg|image32.jpg}}
  - Select **Additive** or **Multiplicative**. They have different calculations. See [[https://help.resaleworld.com/lib5help/tradeitemsoverview.html|Trade Items Overview]] for an explanation of both options. \\ {{inventorymanagement1:tradeitems:tradeprocess_image44.jpg|image44.jpg}}
  - **Select** the **OK** button when done. \\ {{inventorymanagement1:tradeitems:tradeprocess_image41.jpg|image41.jpg}}

Note: The Differential Percentage For **Trade** Items only applies if a consignor decides to **trade** their item.

===== Creating An Item For Trade =====

  - In **Liberty**, select the **Account List** button. \\ {{inventorymanagement1:tradeitems:tradeprocess_image34.png|image34.png}} \\ The account list will appear \\ {{inventorymanagement1:tradeitems:tradeprocess_image43.png|image43.png}}
  - **Highlight** or **Select** the account where the new item will be added, then select the **Buy/Trade** button. You can also select the **Buy/Trade** button from within the account. \\ {{inventorymanagement1:tradeitems:tradeprocess_image42.png|image42.png}} \\ Note: Items that were not added through the Buy/Trade dialog menu, they will not be eligible for Trade. \\ The **Buy/Trade** item entry screen dialog appears. \\ {{inventorymanagement1:tradeitems:tradeprocess_image10.png|image10.png}} \\ The Buy/Trade item entry screen is identical to the regular item entry screen. For more information on Item Entry and the different fields with this screen, see [[https://help.resaleworld.com/lib5help/itementrywindow.html|Consignment Item Entry Window]]. \\ If you have the Touch Screen option enabled, the Buy/Trade item entry screen will look like this. \\ {{inventorymanagement1:tradeitems:tradeprocess_image19.jpg|image19.jpg}}
  - Under **Title**, provide a title for this new item. \\ {{inventorymanagement1:tradeitems:tradeprocess_image24.jpg|image24.jpg}}
  - **Select** on the appropriate **Category 1**, **Category 2**, **Category 3**, and **Brand** by selecting the appropriate buttons. \\ {{inventorymanagement1:tradeitems:tradeprocess_image20.jpg|image20.jpg}}
  - On the right hand side, you can specify the **Price** of an item and also the **Description** of the item. \\ Note: Once you set the 3 categories, you will have to specify either one attribute or the price of the item to be able to save the item. \\ {{inventorymanagement1:tradeitems:tradeprocess_image9.png|image9.png}}
  - If you want to make additional changes to the item, click on **Save** & **Edit**. \\ {{inventorymanagement1:tradeitems:tradeprocess_image4.png|image4.png}}
  - Once **Save** & **Edit** is pressed, **Liberty** takes you to the **Item Entry** screen. Make any additional changes to the item and click on **Save**. \\ {{inventorymanagement1:tradeitems:tradeprocess_image3.png|image3.png}}
  - Close the **Item Entry Screen** or click on the **Buy**/**Trade** tab.
  - If you wish not to make any additional changes to the item, simply press **Save** in the **Buy/Trade** screen. \\ {{inventorymanagement1:tradeitems:tradeprocess_image1.png|image1.png}}
  - Once the item has been added, close the **Buy/Trade Account#** tab. \\ {{inventorymanagement1:tradeitems:tradeprocess_image27.png|image27.png}}
  - You will get a prompt: **Would you like to process this inventory now?** \\ {{inventorymanagement1:tradeitems:tradeprocess_image8.png|image8.png}}
    - If you are ready to process a **Trade** or **Cash** for the new item, click **Yes**.
    - If you want to add more items to **trade** for this account, click **No** and repeat the **steps** above.
    - If you click **No** at this time, you can always go back to the **Account List** buttons and select **Process Pending** to go back to the **Trade** dialog menu. \\ {{inventorymanagement1:tradeitems:tradeprocess_image11.png|image11.png}}
  - If you press **Yes**, the **Process Pending Inventory** dialog box appears. \\ Note: You have to highlight the same account from where the new item was created through the **Buy/Trade** menu before you press on **Process Pending Inventory**. \\ {{inventorymanagement1:tradeitems:tradeprocess_image15.png|image15.png}}
  - From this screen, you can **Delete**, **Consign Selected**, **Reject Offer**, **Take Cash**/**Trade**.
    - Pressing **Delete** will delete the item that you created. \\ {{inventorymanagement1:tradeitems:tradeprocess_image16.png|image16.png}}
    - If you press on **Consign Selected**, you can specify what **Price Code** this item should have from the **Consignment Price Code** drop down, and the item will be added to the **consignors** account as a **consigned** item when you press **OK**. \\ {{inventorymanagement1:tradeitems:tradeprocess_image13.png|image13.png}} \\ Note: You can use ctrl + click or shift + click to select multiple entries for consignment in one process. This allows you to consign multiple entries in one, quick and easy method.
  - In **Liberty REACT**, there is a **Transfer** feature that you can use to move unprocessed items to another account that may have been incorrectly placed.
    - If the unprocessed items were placed in the wrong account, click the **Transfer** button. \\ {{inventorymanagement1:tradeitems:tradeprocess_image5.png|image5.png}}
    - You will be asked **Are you sure that you want to transfer these items to a different account?** \\ Click the **Yes** button. \\ {{inventorymanagement1:tradeitems:tradeprocess_image6.png|image6.png}}
    - Now search for and click the account you would to transfer the **Unprocessed Items** to and click **OK**. \\ {{inventorymanagement1:tradeitems:tradeprocess_image29.png|image29.png}}
    - Note that the **Process Pending Inventory** dialog screen will now read the new account that these items will be **Processed** in. \\ {{inventorymanagement1:tradeitems:tradeprocess_image12.png|image12.png}}
  - If you select **Reject Offer**, you will get a prompt: **Would you like to cancel this purchase/trade and void these items?** Press **Yes** to void, or **No** to cancel and go back to the **trade** screen.. \\ {{inventorymanagement1:tradeitems:tradeprocess_image17.png|image17.png}}
  - If the customer would like a print out of the offers, select the **Print** button. \\ {{inventorymanagement1:tradeitems:tradeprocess_image2.png|image2.png}}
  - Selecting the **Cancel** button closes the Processing screen and leaves the item in processing status. \\ {{inventorymanagement1:tradeitems:tradeprocess_image37.png|image37.png}}
  - If the consignor wants to take the **Cash Value**, select **Take Cash** and Press **OK**.
    - A dialog box appears: Would you like to create the **payout** now? \\ {{inventorymanagement1:tradeitems:tradeprocess_image21.png|image21.png}}
    - If you press **No**, you can pay the consignor later by doing the normal **Pay Client** routine. There will be a **transaction** as Outright Purchase on the **consignors** account for the **cash value** of the item. \\ {{inventorymanagement1:tradeitems:tradeprocess_image18.png|image18.png}}
    - If you press **Yes**, the **Prepare Payout** screen appears. \\ {{inventorymanagement1:tradeitems:tradeprocess_image40.png|image40.png}}
      - **Select** the appropriate **Payment Account** (**Cash**, Check, etc). \\ {{inventorymanagement1:tradeitems:tradeprocess_image25.png|image25.png}}
      - Specify the criteria for **Items Sold**, **Process Date**, **Payout Fee**, **Minimum.** \\ {{inventorymanagement1:tradeitems:tradeprocess_image33.png|image33.png}}
      - **Select** the **OK** button when done. \\ {{inventorymanagement1:tradeitems:tradeprocess_image23.png|image23.png}}
      - The **Post Payout** screen appears. \\ {{inventorymanagement1:tradeitems:tradeprocess_image45.png|image45.png}}
      - If the **payout** amount looks correct, enter the **Payout Number** if the one shown is incorrect. \\ {{inventorymanagement1:tradeitems:tradeprocess_image39.png|image39.png}}
      - **Select** your **Printer**. \\ {{inventorymanagement1:tradeitems:tradeprocess_image38.png|image38.png}}
      - **Select** your **Check Type**. \\ {{inventorymanagement1:tradeitems:tradeprocess_image26.png|image26.png}}
      - **Select** the **OK** button when done. \\ {{inventorymanagement1:tradeitems:tradeprocess_image7.png|image7.png}}
      - You will get a confirmation box making sure the print out printed correctly. Press the Ok Button if it did, press **Cancel** if you need to redo it.
  - If the consignor wants to take **Trade**, select **Take Trade** and Press **OK**. This will create a **store credit** **transaction** for the amount shown in **Trade Value**.
  - Once the consignor accepts **cash** or **trade**, the item will be placed on the **consignors** account and it will update accordingly in **Liberty** with a Purple indicator which indicates the item’s Purchase Method as **Purchased**. \\ {{inventorymanagement1:tradeitems:tradeprocess_image22.png|image22.png}}

> If the items have not been processed, they will appear in the inventory list with a yellow indicator next to them. If you hover over the yellow, it will show “Awaiting Processing.” \\ {{inventorymanagement1:tradeitems:tradeprocess_image30.png|image30.png}} \\ When looking at the details of an item, that has not been processed, it will have a Purchase Method of **Pending**. \\ {{inventorymanagement1:tradeitems:tradeprocess_image14.png|image14.png}}
==== Next Article In Section ====

Click the following link to move to the next article in this section: \\ [[:inventorymanagement1:tradeitems:processtradeitems|Process Trade Items]]

==== Related Topics ====

[[inventorymanagement1:tradeitems:tradeprocess]]
[[inventorymanagement1:tradeitems:tradeitemsoverview]]
[[inventorymanagement1:tradeitems:howtradeitems]]
[[inventorymanagement1:tradeitems:processtradeitems]]
[[inventorymanagement1:tradeitems:samedaytradelineitems]]
[[inventorymanagement1:customerwishlist:usingwishlist]]
[[inventorymanagement1:customerwishlist:wishlistcrossreference]]
[[inventorymanagement1:customerwishlist:wishlistmatches]]
[[inventorymanagement1:customerwishlist:wishlistoverview]]
[[inventorymanagement1:findingitems:findingitemsinacct]]
[[inventorymanagement1:findingitems:findingitemsneedsinfo]]